Administrative Support Specialist

Closing: 
Open Until Filled
Position Number: 
Position Title: 
Administrative Support Specialist
Job Location: 
Escambia County
Salary Range: 
$14.00/hour

Class Title:        Administrative Support Specialist               

Court Location: Escambia County/Court Administration     

Effective Date:       Open Until Filled

Salary:               Full time $14.00/hour

This position is an Escambia County position that supports Court Administration.

SCOPE OF WORK

This position assists with general administrative duties in the First Judicial Circuit, Escambia County, to insure day to day operations of court events by answering the telephone, assisting callers and visitors with information or re-directing their calls to the most appropriate office for assistance. This position provides support to Human Resources by assisting with updating information in the database and clerical support. On occasion, this position will fill in for Judicial Assistants and provide support to the Judiciary.

ESSENTIAL DUTIES

Answer telephones, assist callers, re-direct to appropriate contacts as needed.

Coordinate and schedule meetings, conferences and training; reserve meeting space, courtroom space and equipment as needed

Create, maintain, and organize office files for Human Resources.

Performs clerical and secretarial duties by drafting correspondence, court documents, memoranda and spreadsheets.

Maintains and files confidential and sensitive records and lists.

Assist with requests for accommodations pursuant to the Americans With Disabilities Act (ADA).

Maintain publications in Judicial Library

Mail run, file collection, and maintenance of mail room

Responsible for maintenance of supply room and delivery of supplies to staff

Monitor and maintain juror badges and supplies

Assist with scanning, copying and distribution of invoices

Maintain and monitor assisted listening devices

RELATED CONTACTS

Judges, Administrative Staff, members of the public.

EQUIPMENT

Multiple line telephone system, desktop and/or laptop computers, fax, copier, specialized electronic equipment, adding machine/calculator, label systems and various manual, electronic and electrical desk office equipment.