GENERAL DESCRIPTION:
The essential function of the position within the organization is to provide advanced administrative, organizational, fiscal, coordinating, and clerical support. The position is responsible for administrative and clerical/office tasks of moderate responsibility. The position works under general supervision independently developing work methods and sequences.
ESSENTIAL DUTIES
Provides administrative and fiscal support to the unit manager and other court staff. Composes/drafts and/or types correspondence, court orders, pleadings, memoranda, reports, e-mails, and other documents observing strict confidentiality; transcribes documents. Answers telephone calls and greets visitors; provides information to the public and resolves issues or directs caller/visitor to appropriate office or staff. Monitors financial actions in Florida Accounting and Information Resource (FLAIR), preaudits invoices, and travel reimbursement requests in accordance with State of Florida and State Courts System policy; performs purchasing duties, such as ordering office supplies and equipment. Prepares and edits PowerPoints, Excel Spreadsheets, and other documents as requested. Coordinates and creates schedules. Property inventory. Process transcript requests.
Destruction of records. E-Filing. Print daily dockets from Clerk's website for department. Print and bind transcripts.
COMPETENCIES:
Data Responsibility:
Coordinates or determines time, place, or sequence of operations or activities based on analysis of data and possibly executes determination or reports on events.
People Responsibility:
Provides assistance to people to achieve task completion.
Assets Responsibility:
Requires minimum responsibility for only small quantities of low-cost items or supplies where opportunities for achieving economies or preventing loss are negligible.
Mathematical Requirements:
Uses addition, subtraction, multiplication, and division; may compute ratios, rates and percents.
Communication Requirements:
Reads scientific and technical journals and legal documents, writes complex documents; interacts with professionals.
Complexity of Work:
Performs coordinating work involving guidelines and rules with constant problem solving; requires continuous, close attention for accurate results or frequent exposure to unusual pressure.
Impact of Decisions:
Makes decisions with moderate impact - affects those in work unit.
Equipment Usage:
Handles machines, tools, equipment, or work aids involving moderate latitude for judgment regarding attainment of standard or in selecting appropriate items, such as computers, peripherals, or software programs such as word processing or custom applications.
Knowledge, Skills, Abilities and Special Qualifications:
Knowledge of the court system procedures and practices Knowledgeable in Word and Excel software. The ability to function in a fast-paced office environment with strong organizational skills. Other skills may be required as outline in the proposed class specification provided by the State of Florida.
Education and Experience:
High School Diploma. Two years of related legal secretarial experience is preferred.
Licenses, Certifications and Registrations Required:
None
The successful candidate will be subject to a criminal background check and may be subject to skill set testing.