Assistant to the Trial Court Administrator

Position Number: 
Position Title: 
Assistant to the Trial Court Administrator
Job Location: 
Escambia County
Salary Range: 


Performing work under the direction of the Trial Court Administrator.  Provides administrative, program coordinating and clerical support. This position is responsible for programs and administrative and clerical tasks/functions of responsibility.

Essential Duties

Documents, researches, records, creates, edits and processes incoming and outgoing correspondence, observing strict confidentiality

Screens telephone calls and visitors; provides information, resolves issues, directs caller/visitor to proper personnel, or takes messages.

Establishes and maintains working relationships with judicial and non-judicial State Courts System personnel, state staff, local government, and the public.

Records, edits, and maintains mintues and correspondence for committees. Attends staff, community and other professional meetings to exchange information and take minutes; transcribes minutes and distributes to appropriate personnel.

Sets up and maintains files, books, records, and other departmental systems of responsibility; provides database updates as required.

Performs clerical tasks such as processing incoming mail, scheduling meetings and maintaining calendars, processing travel reimbursements, filing, faxing, purchasing supplies, or photocopying.

Coordinates all events with the exception of employee of the quarter and employee appreciation.

Responsible for scheduling and communicating with Senior Judges

Liaison to the Judicial Nominating Committee and the Bench & Bar


Other related duties as required by Supervisor                                                                                  


Interact daily with Judges, Judicial Assistants, and Support Staff. Contact with Clerk of Court, State Attorney, Public Defender, and Law Enforcement agencies.


Bachelor’s degree in business management, judicial or public administration, criminology or a closely related field. Additional experience may substitute for the recommended education level.


Three years of related work experience.


Personal computers, a variety of printers, fax machines and copiers.