Circuit Judicial Assistant

Position Title: 
Circuit Judicial Assistant
Job Location: 
Santa Rosa County
Salary Range: 
$3,351.08 monthly

This is a temporary position.


The essential function of the position within the organization is to provide responsible administrative, secretarial and clerical support to the assigned circuit court judge's office.  The position is responsible for administrative, secretarial and clerical tasks of high responsibility.  The position works independently under general supervision according to some procedures; developing work methods and sequences.


Prepares and maintains the judge's court and professional calendar; schedules and coordinates motions, hearings and conferences; assists attorneys with procedures on filing motions and hearing dates.

Provides organizational support for the judge's caseload, including preparing orders, docketing jury instructions and a list of pending cases; ordering jurors; and coordinating in-house services, such as interpreters; reviews case files for accuracy, format compliance and completeness prior to submitting files to the judge.

Screens telephone calls and visitors to the judge's office; provides information, resolves issues, directs caller/visitor to proper personnel or agency, or takes messages.

Composes and/or edits correspondence, memoranda, directives, notices, orders, e-mails, and other documents observing strict confidentiality.

Prepares yearly financial disclosure forms; makes travel arrangements and processes travel vouchers.

Researches information on hearing dates for other agencies; prepares notices of hearings for cases put on the calendar by the judge.

Interacts with attorneys and litigants and their family members to resolve problems such as scheduling conflicts or other case-related issues.

Performs routine clerical tasks such as reviewing, distributing and responding to incoming mail, performing data entry, ordering office supplies, maintaining files/records, faxing or photocopying..

May conduct limited case law research using an electronic database such as LexisNexis.

Schedules trials, maintains trial dockets, continuances and trial orders.