Civil Case Manager

Position Title: 
Civil Case Manager
Job Location: 
Santa Rosa County
Salary Range: 

This is an OPS Position. OPS hourly employees may be eligible for insurance coverage. No holiday pay, sick or vacation time accrued. This position is full time 40 hours per week with all work performed on site. 


This position provides clerical and administrative support to the civil Judges and JA’s through case management, preparing proposed orders, conforming, and mailing copies of orders to attorneys and litigants, and utilizing Florida’s e-filing portal. The ideal candidate will have the ability to exercise a high degree of judgment, tact, and diplomacy, be self-motivated and have the ability to work both independently and in a team setting. Knowledge of civil case proceedings, procedures and court rules is a plus.

Essential Duties

Assists litigants in person, by telephone and via correspondence, providing case status information, rules of civil procedures and statutes, and referrals to appropriate community agencies; reviews pro se filings for judges.

Prepares and maintains court dockets; attends court hearings, taking notes, composing, and preparing appropriate orders based on rulings, and providing information to the court as needed; research statutes and rules and applies basic accounting methods.

Monitors and reviews new legislation, rules and other mandates requiring procedural and/or administrative changes in legal proceedings and implements required changes.

Trains and provides continuing information and assistance to co-workers as needed; reviews work as needed; and provides information to other agencies as requested.

Performs tasks, such as composing and preparing orders, documents, forms, and correspondence; monitoring and providing appropriate provider lists to Clerk’s Office, e.g., Parent Course providers; or creating and maintaining record systems for efficient case management.

Maintains daily, monthly, and yearly statistics regarding volume and types of cases handled by program.

Other related duties as required by Supervisor                                                                      


Interact daily with Judges, Judicial Assistants, and Support Staff. Contact with Clerk of Court, State Attorney, Public Defender, and Law Enforcement agencies.


Bachelor’s Degree and two years of experience in administrative/clerical support is preferred. Progressively responsible experience may substitute for the recommended education on a year-for-year basis. Must be well versed in all Microsoft applications. This is a State funded OPS (Other Personnel Services) position.


Personal computers, proficient in Microsoft Word and Excel, a variety of printers, fax machines and copiers.