Class Title: County Judicial Assistant - Santa Rosa Class Code: 8310
Cost Center: Position Number: 22008786
Court Location: First Judicial Circuit Effective Date: Open Until Filled
$2,799.40 monthly incl/CAD / $33,592.77annually
The essential function of the position within the organization is to provide responsible administrative, secretarial and clerical support to the assigned county court judge's office. The position is responsible for administrative, secretarial and clerical tasks of high responsibility. The position works independently under general supervision according to some procedures; developing work methods and sequences.
Prepares and maintains the judge’s court and professional calendar; schedules motions, hearings, conferences, and trials at the request of the judge. Interacts with attorneys, defendants and their family members to resolve problems such as scheduling conflicts or other case-related issues. Prepares and distributes orders as directed by the judge; assists judge in preparing a calendar several months in advance. Reviews case files for accuracy, format compliance and completeness prior to submitting files to the judge; ensures presence of all required files; maintains trial dockets, continuances and trial orders. Screens telephone calls and visitors to the judge’s office; provides information, resolves issues, directs caller/visitor to proper personnel, or takes messages. Performs research on defendants utilizing databases from the Clerk’s Office and the jail system; may conduct limited case law research using an electronic database such as Lexus-Nexus. Reviews and prepares correspondence, memoranda, orders, reports, e-mails, and other documents observing strict confidentiality; organizes papers for filing; prepares compensation and travel vouchers. Interacts with judges, clerks of court, litigants, attorneys, law enforcement personnel, bailiffs, social services, witnesses and the general public to exchange information or to facilitate task completion. Performs routine clerical tasks such as processing incoming mail, performing data entry, ordering office supplies, maintaining files/records, faxing or photocopying.
Compiles, examines, or evaluates data or information and possibly recommends action based on results.
Gives information, guidance, or assistance to people who directly facilitate task accomplishment, may give instructions or assignments to helpers or assistance.
Requires minimum responsibility for only small quantities of low cost items or supplies where opportunities for achieving economies or preventing loss or negligible.
Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and percents.
Reads journals and manuals; composes specialized reports and business letters using proper format and grammar; speaks to groups of coworkers and people outside the organization.
Performs coordinating work involving guidelines and rules with constant problem solving; requires continuous, close attention for accurate results or frequent exposure to unusual pressure.
Makes decisions with moderate impact - affects those in work unit.
High school diploma or GED, and two years of college or vocational school education in paralegal, secretarial skills, computer operations or a closely related field.
Four years of related experience is required or equivalent training and experience subject to the discretionary approval of the hiring authority.
Handles machines, tools, equipment, or work aids involving some latitude for judgment regarding attainment of standard or in selecting appropriate items, such as computers, peripherals, or software programs such as word processing.