Court Operations Manager

Closing: 
Position Number: 
22008600
Position Title: 
Court Operations Manager
Job Location: 
Okaloosa County
Salary Range: 
$60,314.90/annually

SCOPE OF WORK

Responsible for all administrative functions for two courthouses located in Okaloosa County. Travel between the different locations frequently is required and travel inter-circuit or in the state is required occasionally. Supervise and evaluate an administrative assistant. Responsible for scheduling courtrooms, coordinating all court calendars and jury management in Okaloosa County. The position serves as the court liaison for Americans With Disabilities Act accessibility accommodations in the county and serves on the courts’ Court Emergency Management team in Okaloosa County. The position serves as the media liaison in Okaloosa County as the judiciary’s liaison with other elected officials including the Clerk of court, State Attorney, Public Defender, Board of County Commissioners and the public. This position may serve as the Chief Judge’s, Trial Court Administrator’s or Okaloosa Administrative Judge’s designee on special projects, including but not limited to facility improvements and new court construction matters.

Essential Duties

Manage Court facilities in two locations in Okaloosa County.

Schedule and coordinate courtroom space.

Assist property custodian for State and County property inventories.

Assist Judiciary and TCA in projecting space needs.

Serve as ADA liaison for accessibility to the courts.

Serve as Media liaison for court proceedings in Okaloosa County.

Assist with administrative support to the judiciary and county for the courts in Okaloosa County involving renovations and repairs to buildings and equipment.

Coordinate moves for furniture and furnishings between vendors and occupants and between facilities due to judicial office relocations as needed.

Serve as Court Administration’s public liaison in assisting with user inquiries and directing them to the appropriate point of contact for resolution.

Assist with preparation

Local annual county budget.

Review, approve and submit documentation for purchases.

Review, approve and submit expenditures and invoices.

Inventory, control and distribution of supplies and publications in Okaloosa

Jury Management

Prepare administrative order setting jury trials for County and Circuit Court.

Determine number of Juror summons to be issued by Clerk’s office.

Coordinate with Judges the number of Jurors to call for each trial week.

Coordinate with Clerk’s office the indoctrination of jurors and their timely release.

Key Staff

Serves as a member of Trial Court Administrator’s key staff.

Provide support to assist court managers who are not headquartered in Okaloosa County, for space needs and coordination of training and meetings in Okaloosa County for: Human Resources, Mediation, Family Law Pro Se, Domestic Violence, Mental Health, Court Reporting and Technology.

Other related duties as required by Supervisor

RELATED CONTACTS

Interact daily with Judges, Judicial Assistants, and Support Staff. Serve as the Judiciary’s liaison with the Clerk of Court, State Attorney, Public Defender, Board of County Commissioners, Law Enforcement agencies, City Councils, and the public.

Frequent contact with Okaloosa county managers and departments.

SUPERVISORY RESPONSIBILITIES

Supervise one administrative assistant

Supervise Teen Court staff

Supervise Law Library staff

Conduct performance appraisals on staff supervised

EDUCATION

Bachelor’s degree in business management, judicial or public administration, criminology or a closely related field.

EXPERIENCE

Five years of related experience, including two years of supervisory experience.

EQUIPMENT

Personal computers, a variety of printers, fax machines and copiers.