M.C. Blanchard Judicial Building
190 Governmental Center, 5th Floor
Pensacola, FL 32502
This is intended as a brief overview of preferences regarding hearings and procedural matters. Your courtesies in adhering to these preferences will be greatly appreciated and will make our system one which runs smoothly and efficiently for all involved.
Contacting Judge Williams’s Office
Email is the preferred method of communication, especially regarding scheduling.
All matters to be considered by the Judge should be in the form of a Motion filed with the Clerk of Court with copies provided to all parties of record. It is the responsibility of the moving party to coordinate a hearing with the Judicial Assistant and all counsel of record and then to file a Notice of Hearing with the Clerk. Merely filing a motion with the Clerk will not bring the matter before the Judge.
Pursuant to the Code of Judicial Conduct, neither the Judge nor the Judicial Assistant are permitted to discuss substantive matters without all parties being present. Judicial Assistants are not qualified to provide legal advice and may assist with procedural inquiries only.
To schedule a hearing, please email the Judicial Assistant to request available dates and times. In your email, please provide the following information:
Type of Hearing
Length requested for hearing (make certain you request enough time for both sides to be heard)
Any additional information (e.g., hearing needed before or after a particular date, emergency filing, etc.)
After obtaining available dates, coordinate with opposing counsel to select dates that work for all parties. It is recommended that the parties agree on several potential dates in case one of the dates is no longer available by the time the hearing is confirmed. Once the parties have agreed on the potential date(s), please inform the Judicial Assistant via email, and she will reply confirming that the time slot is still available and finalizing the hearing being set. Dates will not be protected/final until the Judge’s office is notified that the hearing date has been coordinated.
Once the hearing date has been confirmed, please file a Notice of Hearing with the Clerk of Court. The Notice of Hearing shall advise the Court and all parties of the date, time, and type of hearing. The Notice of Hearing shall also include whether the hearing is to occur at the Courthouse or via Zoom.
No additional motions should be added to the existing hearing time without first coordinating this request with the Judicial Assistant and other counsel/parties. This Court will not hear motions which have not been properly scheduled and noticed.
Judge Williams’s Personal Meeting Room: 653 885 1656
OR, parties may appear by phone by calling one of the United States Zoom telephone numbers listed below and entering Judge Williams’s PMI (653 885 1656) when prompted:
PRIMARY: (312) 626-6799
SECONDARY: (929) 205-6099
Upon determining that a hearing is no longer necessary, please notify our office as soon as possible via email. The ONLY way this office knows of a cancellation is through your notification. If the hearing is cancelled far enough in advance, the time can be made available to others.
Submitting Documents Prior to Hearings
Any memoranda, case law, or other documents that parties wish for the Judge to consider prior to a hearing should be emailed or e-filed at least three business days before the hearing.
Submitting Proposed Orders
Please do not submit a proposed Order until all parties have reviewed and approved the proposed Order. If the Motion and/or Order are stipulated to by all parties (and therefore a hearing is not required), please write in the proposed Order that the parties have stipulated to entry of the Order.
Proposed Orders should be submitted through the e-filing portal in Microsoft Word format.
Once signed by the Judge, the Order will be filed with the Clerk with e-service to the parties.
Proposed Orders must include the names and e-mail addresses of all parties who will need to receive e-service of the Court’s Order.
In the final section of the Proposed Order, please insert “DONE AND ORDERED in Pensacola, Escambia County, Florida.” with sufficient space below for the Judge’s e-signature. Please do not write the date that it is done and ordered, as the date will be automatically included in the e-signature. See example below:
DONE AND ORDERED in Pensacola, Escambia County, Florida.
Case Management Conferences are required for trials requesting three or more days. The opposing party will have ten days to file an objection to the Notice of Trial. It is the responsibility of the moving party to schedule a Case Management Conference within ten days of the objection, or unopposed Notice.
Mediation is required for all jury trials, and judge trials requiring more than two hours. Mediation must be scheduled prior to setting trial and can be no more than a year prior to the date of trial. Trials scheduled for more than one week will be required to remediate one month prior to trial.
A Pre-Trial Conference will be scheduled by the Court one week prior to any scheduled trial.