Santa Rosa County Courthouse
6865 Caroline Street
Milton, Florida 32570
GUIDELINES AND PROCEDURES FOR JUDGE DICKEY
Contacting Judge Dickey’s Office
Someone will be available to answer your telephone calls between 8:30 am and 4:30 pm. The first and last half hour of each day are needed for the Judicial Assistant to prepare for hearings and conduct other administrative matters. The office has two telephone lines coming in and one Judicial Assistant to answer all calls. Therefore, please leave a message if your call is not answered, and be sure to leave the case number. Your call will be returned as soon as possible. If you do not receive a call back within 24 hours of leaving your message, please call back.
Please treat Judicial Assistant Noelle Martin with the same courtesy she will extend to you. Ms. Martin will do her best to assist everyone as quickly as possible, and to provide everyone with thorough and accurate information. In this endeavor, she may have to call you back, so please be sure to leave a telephone number along with the best time you can be reached at that number.
All matters to be considered by a judge should be in the form of a motion filed with the Clerk of Court with copies provided to all parties of record. It is the responsibility of the moving party to set the motion for hearing and to coordinate that hearing with the judge’s office and all counsel of record. Merely filing a motion with the Clerk will not bring the matter before the judge.
To schedule a hearing, you may (1) arrange a conference call with opposing counsel and the judge’s office; (2) email the judge’s judicial assistant (copying opposing counsel) and request available times for a hearing (email@example.com ); or (3) obtain dates by phone from the judicial assistant to coordinate with opposing counsel. Please state whether you need a hearing before or after a particular date. Dates will not be final until the judge’s office is notified that the hearing has been coordinated.
Please have all pertinent information ready (i.e., name, case number, type of hearing) when you call to schedule. All hearings are scheduled through this office.
Time allotted for the hearing: The Court will give the parties the time requested, but both parties will be limited to the time requested. If a hearing is scheduled for one hour- each party will receive 30 minutes, and the Court will add an appropriate time for its ruling.
Upon determining a hearing is no longer necessary, please cancel the time set aside with the judge as soon as possible. The ONLY way this office knows of a cancellation is through your notification. If the hearing is cancelled far enough in advance, the time can be made available to others.
Notices of Hearing:
THE PARTY REQUESTING THE HEARING SHALL FILE A WRITTEN NOTICE OF HEARING. THE NOTICE OF HEARING SHALL:
ADVISE THE COURT AND ALL PARTIES OF THE DATE AND TIME
ADVISE THE PARTIES OF THE TYPE OF HEARING- TO INCLUDE REFERENCES TO THE TITLE OF THE SPECIFIC PLEADING AND THE DATE THAT PLEADING WAS FILED
Submitting Proposed Orders
Following a hearing, the Court may ask a party to submit a proposed order.
Please do not submit a proposed order to the Judicial Assistant until all parties have reviewed and approved the proposed order. Please do not send proposed orders that have not been reviewed by opposing counsel.
When emailing a proposed order to the Court, please provide a copy in Word format to allow editing.
When sending a proposed order to the Court, the accompanying cover letter or email should cite the hearing date and state that all counsel have approved the order.
If the parties disagree, the points of disagreement should be set forth in detail.
Once entered, orders will be filed with the Clerk.
If no copies or envelopes are provided, counsel may obtain copies from the Clerk and/or through e-filing delivery for distribution.
It is moving party’s responsibility to ensure that all parties receive copies.
Email to: Noelle.Martin@flcourts1.gov
Courtesy Copies of Documents:
The Court has delayed access to items electronically filed, and the Court only has access to an electronic record. If you want the Court to review anything before your scheduled hearing, please present copies directly to the Judicial Assistant if you are late filing pleadings.
Memoranda, case law, rules and any other relevant documents must be submitted to the Court and opposing counsel at least three business days prior to the scheduled hearing to allow the Court sufficient time to review and prepare.
If these materials are not provided in a timely manner, the Court may cancel the hearing. Supporting case law should be highlighted or underlined. Documents may be delivered by hand, mail or email.
The Court has adopted the Customary and Traditional Conduct and Decorum guidelines set forth as an Addendum to the U.S. District Court, Northern District of Florida Rules. “These standards are minimal and not all-inclusive. They are intended to emphasize and supplement, not supplant or limit, the ethical obligations of counsel under the Code of Professional Responsibilities or the time honored customs of experienced trial counsel.”
All counsel and all person(s) attending hearings and trials should conduct themselves in the following customary and traditional manner:
Stand as court is opened, recessed or adjourned for all matters held in the courtroom.
Stand when the jury enters or retires from the courtroom.
Stand when addressing, or being addressed by the court for all matters held in the courtroom.
Address all remarks to the court, not to opposing counsel.
Avoid disparaging personal remarks or acrimony toward opposing counsel and remain wholly detached from any ill feeling between the litigants or witnesses.
Refer to all persons, including witnesses, other counsel and the parties, by their surnames and not by their first or given names.
Counsel should request permission before approaching the bench.
Unless opposing counsel has previously been shown exhibits, any exhibit offered in evidence should, at the time of such offer, be handed to opposing counsel.
In making objections, counsel should state only the legal grounds for the objection and should withhold all further comment or argument unless elaboration is requested by the court.
Offers of, or requests for, a stipulation should be made privately, not within the hearing of the jury.
Counsel shall admonish and discourage all persons (parties, witnesses and observers) from making gestures, facial expressions, audible comments, or the like, as manifestations of approval or disapproval during the testimony of witnesses, or at any other time.
Smoking, eating, food and drink are prohibited in the courtroom or chambers at any time; however, water is allowed.
See Rules of the United States District Court for the Northern District of Florida.